Maintaining Work Culture in a Coworking Office Space
For an office to succeed, maintaining work culture is very critical. A standard, the traditional workplace has its own rigid set of rules, regulations, and stipulations to maintain office work culture. Corporate CEOs and business managers always believe in a standard set of work culture practices that are enforced in a very diligent manner.
One essential difference that differentiates a traditional office and a co-working office is the way in which the office work culture is maintained and followed. Since you notice that most of coworking office spaces hold more informal culture. Here, you may never find anyone who can enforce work culture practices and standards. No one can force others to adhere to strict guidelines of work culture.
So, how do you ensure that a perfect office culture is maintained in a shared office workspace setting?
It is rather easy to ask someone to follow office ethics and work culture. Everyone who works here is independent and has her or his agenda.
However, careful planning and cooperation among all stakeholders should help create an atmosphere in the shared workspace. Here are some simple tips on how to maintain rigid office work culture while working in a co-working office space.
- Tip 1: Promote Healthy Work Culture
- Tip 1: Tip 2: Set Up a Team to Enforce a Healthy Work Culture
- Some More Helpful Tips
Tip 1: Promote Healthy Work Culture
All workers who work in a shared office can self-realize that perfect work culture can go a long way in establishing an environment that promotes self-productivity and team performance. In a coworking office, several smaller groups may be working at the same time by sharing common resources. Similarly, several individuals may work separately as freelancers and they may not be answerable to anyone in the shared office
Tip 2: Set Up a Team to Enforce a Healthy Work Culture
To enforce and set up seamless office work culture, all stakeholders may sit together and create a team that is responsible for office work culture. A group of individual workers and people drawn from small business teams should be formed and each one of them must be informed of their duties and responsibilities of work culture. The perfect office culture starts from the office itself and it is applicable to everyone that works in the office, be them individuals or small business teams.
Here are some more simple tips that help maintain perfect coworking office culture:
Lay a foundation to create culture:
First, identify all realistic goals for the shared workspace. You can list benefits that might occur by setting up work culture movement. Ask every employee and worker who works in the office – is he or her aware of the advantages of working in an office that is professional in its attitude and outlook. What do they expect from such an environment? The most important link in the chain is those workers who work for themselves (aka freelancers) and who do not belong to any business teams or groups. They should be made an essential part of the team. By answering these simple questions, you can learn plenty of things about workplace culture.
Tip: Create a small group of individuals and assign tasks to each one of them. For example, one individual may look after hygiene and cleanliness of the facility. Similarly, others may seek to establish a sense of discipline within the co-inhabitants. A person can look after office protocol section that seeks to establish who can use office peripherals and equipment and at what time. If there is a clash of timetable, an amicable solution could be found by interacting with different teams.
Holding regular meetings to set next agenda:
In a sense, holding regular meetings is an essential duty and a required responsibility. Every co-working workplace will have a meeting or conference room. You can easily schedule meetings in this room and set agenda for the next month. Include all members of the team and discuss important issues that might affect office discipline and productivity. All ideas and suggestions should be recorded without fail and give everyone a chance to speak. If possible, use a project management tool to draw an action plan. The main idea of this meeting is to let everyone know what others are doing.
Keep in touch and establish contacts with others in the group:
Regular and prompt communication is the two important tools for the survival of a coworking space. Usually, communication should be in a bottom-up order, and managers in charge of work culture should first talk to a person who is at the lowest end of the ladder. All meetings could be physical and virtual depending on the needs of the hour. There might be occasional problems that might prop every day. You must devise a strategy to solve these problems. Therefore, a daily interaction mechanism should be set up that can hear problems that might occur accidentally. It is very easy to know what happens every day rather than waiting for many days to pending problems.
Creating a mechanism to quantify workplace culture:
Whatever happens on the ground should be visible to everyone. You should identify areas where the mechanism is working. It is very easy to see and note a co-working workspace where people look professional and disciplined. A happy working place is the one where all workers look happy, relaxed and energetic. It is possible only when coworkers imbibe a perfect office culture.
It is never possible to penalize a coworker working in a coworking office space. However, you can educate the worker by teaching the benefits of following work culture. A happy worker is the one who is not only a disciplinarian, but also an informed individual who knows why office work culture is very important, and how it can transform his or her life.
In almost all coworking workspaces, the defining moment has already arrived, and foolproof office work culture is one among them. Coworking culture is entirely different. Here, you can define the work culture as something when all participants share, mix, distribute, interact and cooperate with each other. This is quite different from any other office culture that usually exists in a traditional, corporate office where the culture starts with the top in a typical bottom down approach.